How Can Undistributed Labor Time and Cost be Better Managed in VMFs?

Project Title: Management of Vehicle Maintenance Facility Undistributed Labor – Capital Metro and Great Lakes Areas
Start Date: Tuesday, February 20, 2018
Estimated Report Release Date: June 2018

Vehicle Maintenance Facility (VMF) workload management procedures were developed to maintain vehicles in a mechanically reliable, safe, and clean condition and to ensure vehicles are available for maximum mail delivery/transportation use. These procedures place primary emphasis on preventative maintenance rather than on major repairs. And the maintenance must be accomplished within established requirements and in the most economical manner possible.

Specific data, such as undistributed labor, is used to gauge the effectiveness and efficiency of overhead and workload allocation. Mechanic and garagemen time that is unaccounted for (undistributed labor) can be very costly. When work order hours are less than the pay hours, it indicates that mechanics and/or garagemen are not recording all their work hours on a work order. If the work order hours are more than the timecard hours, they are recording too many work hours on a work order. Although during fiscal year 2017, VMFs collectively met the threshold, some facilities that did not fall within the +/- 3 percent targeted range.

  • How can the Postal Service enhance or improve the management of mechanic labor not associated with repairs?
  • What are new innovations used in the management of mechanic labor?

Source: USPS Office of Inspector General

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