The Postal Service has developed a new tool to help managers at mail processing plants prepare for unexpected events — such as the coronavirus pandemic — before they affect mail processing and delivery.
The COVID-19 IVES Rest of Day Available Employee Projection Report gathers data from several sources including Time and Attendance Control System information, the Employee Resource Management System and the Informed Visibility Employee Scheduler (IVES).
Enterprise Analytics aggregates the data to create the report, which makes projections based on employee availability, recent overtime usage and recent leave usage.
Managers can use the report to determine contingency plans for a variety of situations, such as transferring mail and packages between facilities or deploying available staff to neighboring facilities in need of support.
The report is automatically updated once per day, per time zone, at approximately 12:15 p.m. local time.
“This is a great report because it gives a snapshot of what is going to happen as far as attendance for the night,” said Margarette Kim, in-plant support manager at the New Jersey Network Distribution Center.
Managers can access the report on the Informed Visibility website by selecting the “Informed Visibility Employee Scheduler” from the Workload Performance tab. The report can also be found in IVES under the headings “Reports & Analytics,” “Leave Rate” and “OT.”
Supervisors and managers who don’t have Informed Visibility and IVES access should submit a request for each through eAccess to receive their manager’s approval.